Policies

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BOOKING POLICY
The purpose of the venue's booking policy is to provide management with general guidelines for efficient operation of the facility. Nothing contained within those guidelines is intended to limit management's professional discretion in booking or negotiating contracts that would be in the best interest of the venue and Miami-Dade County.


HOLD PROCEDURE
Contact the South Miami-Dade Cultural Arts Center at 786-573-5316 to speak with a representative about possible date availability. Once venue has been contacted and the availability of date(s) has been confirmed by potential Licensee, organizations or individuals interested in executing a License Agreement or placing a “Hold” for their event at the Center must submit a completed Rental Request Form.

Once the completed rental request form is received, within five (5) days you will be contacted to confirm your request followed by the issuance of a Letter of Intent (LOI). This LOI must be signed and returned to our office within 10 business days, accompanied by a $500 non-refundable deposit. 

No “Holds” will be issued until a formal Letter of Intent (LOI) has been executed by the parties and the appropriate deposit(s) delivered to and accepted by the South Miami-Dade Cultural Arts Center.

“Holds” are subject to challenges. "Holds” must execute a Rental Permit no less than 180 days prior to your event. Once a Rental Request From is received, Permitee may choose to directly execute a Rental Permit.


CHALLENGE
A person may challenge your hold. If your hold is challenged you must execute a License Agreement with-in 72 hours (not including holidays and weekends) and provide a 50% (rental costs and estimated expenses) non-refundable deposit. If the challenged date is released, the challenger then wins the first hold and all terms of the booking policy continue to apply.

Remember, your date is open to challenge until the signed License Agreement and deposit are received by the SMDCAC. No advertising or announcements of the event may be made, and tickets may not go on sale until the signed License Agreement and deposit are received by our office. At times, this process must be expedited if deadlines are near.


CONTRACT PROCEDURE
As requested by Lisensee but no less than 180 days prior to the scheduled event two copies of the License Agreement and Rider to the License Agreement will be sent to you along with a deadline for a 50% deposit (rental costs and estimated expenses).  These documents must be signed and returned to the SMDCAC office 10950 SW 211th Street, Cutler Bay, Fl no later than the date posted on your contract.
 
Management reserves the right to make rental decisions that are in the best interest to the successful operations of the entire facility. Miami-Dade County Department of Cultural Affairs reserves the rights to update and change the Schedule of Rental Fees and Charges without prior written notice.